File Formats

These guidelines will help define our meaning of “Press Ready” and will also help you to understand any art charges that might be applied to your print order. If you have any questions or concerns please do not hesitate to call us or email us at graphics@coxprinters.com.

  • We support all versions of Adobe Creative Suite and QuarkXPress
  • Please use the Collect for Output or Package Function of your application and allow the application to collect the components of the job instead of trying to find and collect every piece yourself. You will find this to be a tremendous time saver both on your end and ours.
  • All files must be supplied with supporting artwork in CMYK format with an effective resolution of 300dpi or better for photographs, 600dpi or better for linework or logos. “Effective resolution” means resolution at final output size, taking into account scaling of the original image in the layout document. To use RGB images in a color managed workflow, please contact graphics@coxprinters.com for information.
  • If your project bleeds please include 1/8″ bleed allowance all around. If you do not understand bleed please see our “Bleed Example” document.
  • If your project is to print using spot colors a PANTONE (PMS) number is required. All items to print in that color must be set up with the same color designation. To check to see if your file color separates properly, please print separations of your file prior to sending it. Conversely, if your project is not to print with spot inks, all colors should be converted to process.
  • Microsoft Word, Microsoft Powerpoint, and Microsoft Publisher support are limited. These programs will not create “press-ready” files as they are not intended for use in a PostScript prepress environment. Because of this, please note that extra art charges are applicable when submitting files from any Microsoft program. Black and white jobs can often be run with little intervention; for color jobs please consult our art department at graphics@coxprinters.com for options.

File Formats for or Supplying Logos and Other Artwork:

  • EPS files in vector format produce sharp, crisp output at any size. Please be sure linked EPS files color separate correctly in the layout document and that all fonts used in the EPS are embedded or supplied with the job.
  • TIFF is a raster image format, the higher the resolution the better. 300dpi is good for photographs but will produce fuzzy text. TIFF will only separate as CMYK (Process color) or as a monochromatic image (single spot color) in a page layout. Do not use TIFF, GIF or JPEG for images intended to separate into multiple spot colors.
  • JPEG is a raster format like TIFF but uses a lossy form of compression in order to reduce file size. TIFF format is highly preferred.
  • GIF is an indexed color, low-resolution graphic, intended for web use. Do not expect any supplied GIF to produce any sort of quality printed output.
  • PDF files are only as good as the artwork they are made from. For example, Microsoft Word will produce a low-resolution RGB PDF while Illustrator will produce a vector CMYK PDF. Properly created, a PDF can produce high quality, properly color-separated output for offset printing. If you are unfamiliar with the process of creating PDFs suitable for press, please contact us at graphics@coxprinters.com for proper setup options.
  • Photoshop format graphics (PSD) follow the same rules as TIFF. Please retain all layers to allow for necessary adjustments. Any text used in a PSD file should be left as a text layer and the font files supplied along with the job. Transparency or other effects can cause text to raster and appear fuzzy when printed. PSD files linked into InDesign documents must be saved as Photoshop PDF format in order to retain text as vectors. Vectors and text will not be retained when used in QuarkXpress layouts.
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